Scope / trigger
Federally regulated workplaces only — At each wage payment, the employer must provide a written statement.
CA-FED · verified 2026-07-27
Federal pay-statement requirements for 2026.
This page summarizes the general Federal rule set used in the PayStubCheck Canada research layer. It is designed to help visitors quickly understand the baseline statement requirement, then move into the full database or the Canadian generator with the right jurisdiction in mind.
RequiredClassification
CA-FEDJurisdiction code
2026-07-27Last verified
Official-source verifiedVerification status
Required statement content
- Pay period
- number of hours
- wage rate
- details of deductions
- actual sum received
Electronic delivery / printing
Electronic delivery is permitted only through an employee-accessible source. The document must remain readable and printable for at least 3 years, with private computer and printer access.
Record retention
Specified payroll information generally at least 3 years after the work was performed; employment start/end records for 36 months after termination.
Primary authority
Canada Labour Code, s. 254
Secondary official source
Electronic Alternatives Regulations; Canada Labour Standards Regulations, s. 24
Research note
Scope is decisive: this is not the default rule for every Canadian workplace. Public copy must identify the federally regulated sectors or link to the federal jurisdiction explainer.